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Church Groups
Page last modified:
05/07/10
Page Owner:
Elizabeth Rhodes
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TERMS
Bookings
Co-ordinator Elisabeth
Rhodes 01892 833278
The building is a blessing for the
Church and the community. The Church welcomes the responsible use by
groups and individuals. The Church Council has laid down these
conditions for the benefit of all concerned. It may vary them at its
discretion.
·
All bookings should be made on
the form available from the Church office, and should then be returned to the Church Office or sent by post.
·
At the time of booking hirers for
single events will be required to pay a deposit of £30 against possible
damage or breakage. Cheque should be made payable to St. Andrew's
Church. This will be returned to you provided no breakage or damage has
occurred.·
·
Single hirers are expected
to pay the full fee seven days before the event.·
·
The following fees will
apply from 1st September 2009:-
Winter Hall £12.00 per hour
Mervin Hall £8.00 per hour
Wallis Room £9.60 per hour
CCTV operates in the foyer for
security purposes.
A member of the Church will normally be
present at the start of hiring and also at the end to lock and secure
the building. If there are no other people in the building when you
leave please contact the duty key holder who will come down and lock up
for you.
Please ensure that you allow time to set
up and pack away within the time shown on your booking form. Our key
holders are all volunteers.
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Conditions of Use
Please read carefully and retain for reference
Subject to availability, halls may be hired for meetings,
parties (except on Sundays), exhibitions, uniformed organisations and
educational purposes. Please note that Monday to Friday bookings should
end by 10pm and Saturday bookings by 10.30pm
Exceptions and Restrictions
a) Sales to the general public by profit making concerns will
not be permitted
b) Events that may generate an unacceptable level of noise,
such as discos, may not take place in the halls, out of courtesy to our
neighbours
c) Alcohol may not be
sold. If alcohol is to be served as part of an entry ticket you will
need to apply, firstly to the Church Council for permission and if
granted you will need to purchase a licence from the Local Authority.
If alcohol is to be consumed on the premises (e.g. for a quiz) you
must obtain permission in writing from the Church Council at the time of
booking
d) Jumble Sales, by charitable or voluntary organisations,
may only be held in the Winter Hall
e) Games which could cause damage to the building, especially
to ceilings, will not be permitted. Only sponge balls may be used.
Bouncy castles are not permitted.
f) In some cases limits on the number of people attending may
have to be imposed.
g) Themed parties which may offend Church members, e.g.
Hallowe'en, will not be permitted.
Facilities
The hire fee includes use of tables and chairs and hot water
for tea/coffee making. Additional facilities, such as fridge and
freezer, have to be booked in advance. Use of cooker must be
pre- booked and paid for in advance.
It is the
responsibility of the hirer to set up chairs and tables and to put them
away afterwards. In the Winter Hall tables must be stored face to face
to prevent damage to the surfaces. Chairs should be stacked in 10s and
moved using the trolley provided, backs facing outwards (Health and
Safety)
Good Conduct
Users are expected to behave responsibly, to take good care
of the premises, equipment and grounds and to be considerate to people
in neighbouring homes.
In particular hirers should:-
a) report to the office or church representative anything
that is in need of repair at both start and end of hire.
b) clean tables, put furniture back where you found it,
remove any rubbish from the premises and wash, dry and put away utensils
and crockery.
c) prevent noise that could disturb neighbours or other hall
users, and enter and leave the building quietly.
d) you should not put any drawing pins, sticky tape or
blue-tack on walls or woodwork.
e) you must strictly supervise any games played in the
grounds
f) you must make members or guests aware of fire doors
and make sure that fire doors are kept clear. Fire doors must not be
used as entrances or exits.
Cancellation or Curtailment
The Church may have to cancel if the premises are required
for an election other civic purpose or important Church services or
meetings. The Church also has the right to cancel or curtail a booking
in the event of actual or expected evasion of conditions of use or non
payment of monies due.
Repair of Damage
The hirer will be required to meet in full the cost of
professional repairs to the premises, equipment or grounds that are
damaged as a result of the hirer's use of the premises.
Insurance
All hirers are expected to provide insurance for their own activities
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